Posted: 25 Aug 2015 12:37 PM PDT
The Internet has made business travel―booking flights and hotels, reserving restaurant tables, buying event tickets, and more―infinitely easier. Adding that information to a calendar, on the other hand, has remained time-consuming and tedious, typically requiring people to copy and paste information from various confirmation emails. In the coming week, Gmail and Google Calendar will start working together to lighten that load for Google Apps customers, and make business travel planning even more seamless.
When an individual receives an email in Gmail with flight, hotel, restaurant, or ticketed event information, that event will be automatically added to their Google Calendar, complete with things like flight numbers and check-in times. Calendar will even update those events if plans change and a new email is received (for instance, when a flight is delayed or a reservation pushed back).
This feature will be enabled by default on desktop and mobile (both iOS and Android) for all Google Apps customers―with the exception of Google Apps for Government domains, for whom the feature is not available. Events from Gmail added to Calendar will be visible only to calendar owners by default (those with delegated access will not see these events). Calendar owners will be able to delete any individual unwanted events as well as adjust visibility settings, or disable the feature altogether, in their Calendar settings if so desired.
Check out the Help Center for more information.
Note: this feature is not available for Google Apps for Government customers
Launch to Rapid release planned for next week, with Scheduled release following two weeks later (monitor the launch calendar for specific dates)
Gradual rollout (potentially longer than 3 days for feature visibility)
All end users
Change management suggested/FYI