Wednesday, March 1, 2017

GSfE Update: Integration of Google Docs and Google Keep

You are now able to integrate Google Keep in with Google Docs in your GSfE domain.  This feature will be available for rapid and schedule release updates for all GSfE institutions.  

By clicking on the 'Tools' menu in your Google Doc and selecting 'Keep Notepad', you will be able to integrate your Google Keep notes with your Google document.  

See the details below that were posted on the Google for Education blog. 

Posted: 28 Feb 2017 11:17 AM PST
Available to G Suite users with Google Drive since 2013, Google Keep helps employees capture their thoughts, ideas, action items, and more in one easy-to-access place. As of today, Google Keep is a G Suite core service when used within a domain, and it has been added to existing G Suite agreements for most customers. In addition, Keep is now accessible in Google Docs, so employees can easily revisit and repurpose their notes.
G Suite core service
Keep now has the same technical support and service level commitments as any other core service, like Gmail or Google Drive. Going forward, domains using Keep will receive the following benefits:
  • Keep content will be handled as specified in your G Suite agreement.
Additional admin controls
In addition, we’re giving G Suite admins greater control over Keep usage in their organizations, by allowing them to turn the app on or off for their domains. The steps to do so will depend on an organization’s current use of Google Drive. For example:
1. If you currently have Google Drive enabled for your organization, your users have had access to Keep and will continue to have access to Keep following this launch. If you would like to turn Keep access OFF, you can now do so from the Admin console (Apps > G Suite > Keep).
2. If you do not have Drive enabled for your organization, your users have not had access to Keep. Should you choose to turn on Drive in the future, Keep will be turned ON for your organization if you’ve opted into automatically receiving new services in the Admin console and turned OFF for your organization if you’ve chosen to manually enable new services. You will be able enable or disable the application from the Admin console at any time.

When turned on, Keep will respect a subset of the sharing settings applied to Google Drive.

View and create Keep notes in Docs

The improvements to Keep don’t just apply to admins. End users can now view and create Keep notes in Google Docs on the web. Starting today, simply select “Keep notepad” from the Tools menu to pull up a sidebar containing your notes from Keep (and the option to search them). You can then edit those notes and drag and drop them into your document.
If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting “Save to Keep notepad.” Or, if you simply want to create a new note with brand-new content, you can start typing in the “Take a note...” box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you then view those notes in Keep, they will include a link back to the document in which they were created.

For additional details, check out More Information below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release
Available to G Suite Basic, Business, Enterprise, Education, and Nonprofit editions
Rollout pace:
Full rollout (1–3 days for feature visibility)
Admins and end users
Admin action suggested/FYI

More Information

1 comment:

  1. Integration technology is amazing. Thank you so much tech lady. For the important information.
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