Google Apps Update Alert

Better email security and compliance with attachment scanning and file type detection Posted: 23 Jul 2015 01:33 PM PDT Email compliance settings allow Google Apps admins to set policies to regulate the delivery of both internal and external email for their organization. Today, we’re announcing two different policy improvements to further enhance email security: Attachment scanning The Content compliance setting enables admins to specify what action to perform for messages based on predefined sets of words, phrases, text patterns, or numerical patterns contained within their content. Similarly, the Objectionable content setting enables admins to specify what action to perform for messages containing specific word lists that they create. Previously, each of these policies supported the scanning of the body of email messages and text attachments only. With today’s launch, the policies will also scan the content inside common attachment types―such as documents, presentations, and spreadsheets from different productivity suites―for increased security. File type detection The Attachment compliance setting enables admins to specify actions to perform for messages with attachments based on file type, filename, and message size. Previously, the policy relied solely on the file type extension when identifying matches. With today’s launch, we’ll start scanning and identifying the actual file type of attachments, preventing the renaming of most file type extensions to circumvent attachment policies. Check out the Help Center links below for more information on these security improvements. Launch Details Release track: Launching to both Rapid release and Scheduled release Rollout pace:  Full rollout (1-3 days for feature visibility) Impact:  Admins only Action: Admin action suggested/FYI For more information: Help Center: Content compliance Help Center: Objectionable content Help Center: Attachment compliance Note: all launches are applicable to all Google Apps editions unless otherwise noted Launch release calendar Launch detail categories Get these product update alerts by email Subscribe to the RSS feed of these updates

Prevent individuals from changing their Google+ profile names Posted: 23 Jul 2015 11:12 AM PDT With today’s launch, we’re introducing a new setting in the Google Apps Admin console that gives Apps admins control over whether or not people in their organizations can edit their profile names in Google+. By default, people can change the profile name that’s displayed for their Google+ profile. The new display name is also used in all other Google products, except for user-edited Gmail usernames. Starting today, admins can decide to disallow name changes. If changes are disallowed, all Google+ profile names that were previously changed by individuals will be replaced by their corresponding names in the Admin console directory.   If admins decide to prevent users from changing their Google+ profile names, we recommend the following to minimize any confusion: Inform people in your organization that their profile name might change—before you modify the setting.  Advise people to contact their Google Apps admin if they need to change their profile name after the setting is changed. Visit the Help Center to learn more about managing Google+ profiles. Launch Details  Release track: Launching to both Rapid release and Scheduled release Rollout pace:  Full rollout (1-3 days for feature visibility) Impact:  Admins only for new setting All end users on Google+ if the setting is changed Action: Change management suggested if changing setting For more information: Help Center: Manage Google+ Profiles Help Center: Prevent users from changing their Google+ profile names Note: all launches are applicable to all Google Apps editions unless otherwise noted Launch release calendar Launch detail categories Get these product update alerts by email Subscribe to the RSS feed of these updates